Administrative Assistant Program

Administrative assistants are an invaluable member of an organization. They keep the office running in an organized and efficient manner. Would you like to stand out amongst all applicants when applying for an Administrative Assistant position? An AVTEC Administrative Assistant Certificate will prepare you to do just that by developing your skills in using the latest business technologies and software. The main focus of your training will be on the most current Microsoft Office applications which you will learn to use to assist with business correspondence and prepare documents, reports, presentations, spreadsheets, and more. These are skills valued in any organization. You will also be prepared to earn industry certifications proving your competency and helping to make your résumé standout.

Earn up to 30 University of Alaska college credits (depending on coursework completed) while attending AVTEC.

Computer operations are a major part of the Administrative Assistant program. Students learn to operate computers in a modern computer lab using a variety of software to become a productive user of computer hardware, software, networks, and the Internet. Training software includes Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook), Microsoft Windows and Internet Explorer. Students are taught by Microsoft Office Specialist Instructors using the curriculum designed for Microsoft Office Specialist (MOS) certification. The MOS credential demonstrates to an employer that students have the skills with Microsoft's leading business desktop software.

Administrative Assistant Courses

In addition to the courses required for the Office Assistant program, the Administrative Assistant program focuses on these specialized advanced business office skills:

Computer Operations and Software Applications (Contact hours: 486)
Building upon the skills learned in the General Business/Office Assistants, students use Microsoft Word to create, customize, and organize documents by using formatting and visual content that is appropriate for the information presented. Students also learn to become proficient in reviewing, sharing, and securing content. Using Microsoft Excel, students create and manipulate data, format data and content, create and modify formulas, present data visually, and collaborate on and secure data. Using Microsoft PowerPoint, students create and format presentation masters and templates, create and format slide content, work with dynamic visual content, and collaborate on and deliver presentations.

Using Microsoft Access, students structure databases, create and format database elements, enter and modify data, create and modify queries, present and share data, and manage and maintain the overall database. Using Microsoft Outlook, students manage messaging, manage schedules and tasks, manage contacts and personal contact information, and organize information.

Integrated Office Simulation (Contact hours: 60)
Students integrate their administrative, written communication, and technological skills to complete a variety of work for a simulated company. A wide range of skills are used: the Internet to research and gather information; Microsoft Outlook for correspondence and the scheduling of tasks, meetings and events; and the integration of Word, Excel, PowerPoint, and Access to create and edit a variety of documents.

Industry Certifications
In addition to the Administrative Assistant certificate, students can also prepare for and earn the following industry certifications:

Microsoft Office Specialist Word 2010
Microsoft Office Specialist Excel 2010
Microsoft Office Specialist PowerPoint 2010
Microsoft Office Specialist Outlook 2010
Microsoft Office Specialist Access 2010
Internet and Computing Core Certification (IC3)

Mission

To provide students with the technical office skills and professional work habits for career success in today's business and industry. The Administrative Assistant program is committed to producing well-qualified employees for Alaska's business offices, to providing a professional learning environment, and to meeting the needs of Alaska's diverse multicultural communities.

Length of Course

1,068 clock hours, 178 training days

Enrollment

August and January

Training Hours

8:30 a.m. to 3:30 p.m., Monday through Friday

Prerequisites

Minimum TABE tests scores for this program are: Reading - 555 Combined Math - 552

Contact the Admissions Office at 1-800-478-5389 for program entrance information and testing requirements. Physical requirements of the occupation are good eyesight, finger coordination, and the ability to sit for one to two hours.

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Tracks to Success

Internet and Computing Core Certification Testing Center

Microsoft Office Specialist Testing Center